The Ensembles
PARENT VOLUNTEERS
All non-profit student activities (athletic teams, chorus groups, church
groups) require an extensive volunteer work force. The West Virginia Youth
Symphony is no exception. We realize parents of student musicians are
interested in providing their children with a quality musical education
and performance experience. Obviously, parents contribute to the quality
of the experience by providing tuition and making sure their children
arrive at rehearsals and concerts prepared and in a timely manner. Additionally,
throughout the year all parents will be asked to assist our organization
by preparing food for rehearsals and/or concerts and assisting with one
of two mass mailings during the season.
Recognizing that all families have a variety of gifts, talents and time schedules, the West Virginia Youth symphony offers a wide variety of other volunteer opportunities for parents. Each of the volunteer positions listed below is extremely critical to the smooth operation of the West Virginia Youth Symphony. Please review them carefully and decide which best meets your interest and your family’s schedule.
Concert Reception Host- Concert hosts schedule volunteers for post-concert reception. (i.e. individuals to receive food and set up the room for the reception, serve soft drinks, replenish food assist with clean-up after the reception.) Note: General Manager will supply host with a list of volunteers who agree to assist with each concert. Ideally, we will have two hosts per concert.
Concert Stagehands - Before the concert: Stagehands arrive 30-45 minutes before the musicians to assist with setting up chairs, music stands, etc. (We need at least three volunteers for each concert) Following the concert: Stagehands assist with returning chairs and packing stands (We need at least three volunteers for each concert)
Entertainment Book Chairman -Distribute Entertainment books to students for sales and keep records involved with the sale of the Entertainment book. Most activity for this position will be completed by the end of December.
Conductors Assistants -These volunteers arrive early for rehearsals to set up chairs and stands, take attendance and, if necessary, distribute any newsletter, memo, or music which is not mailed directly to the student’s home. At the end of rehearsal they oversee re-setting the rehearsal room. These individuals also assist the conductor with music. They arrive early on concert dates to direct students and assist the conductor.
Scrapbook Editor - This individual collects photos taken throughout the year at WVYS events and includes them in a scrapbook with any newspaper articles regarding the Youth Symphony.
Senior Event Committee-Committee members assist the General Manager with planning an event to honor graduating senior musicians (Need minimum of three volunteers)
Special Event Committee - These individuals will work with the General Manager plan one event per season for fund-raising purposes.
Ticket Sales -These individuals sell tickets at the door to both the spring and winter concerts and distribute programs.
Community Outreach – These volunteers assist with informational displays set up at events such as WVSO Concerts, and other arts & musical events.
PARENT ADVISORY BOARD MEMBER
A parent advisory board member has been established with the following
goals:
· canvas parents and students for ideas and feedback regarding
programs.
· act as a messenger between the Board and parents.
· the representative this year is Michael Keller, he may be reached
at 727-5012.
PARENT MEETINGS
Parent meetings will be scheduled as necessary and will be announced in
the newsletters. Parents are strongly encouraged to attend these meetings.
Parents may at any time request to have a meeting by calling the general
manager, and are welcome to attend WVYS Board Meetings.